This Privacy Notice sets how and why your personal data will be used, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation.
We are committed to being transparent about how we collect and use your data.
We will comply with data protection law and principles, which means that your data will be:
In connection with your application for work with us, we will collect, store, and use a range of data, including the following categories of personal information about you:
We may also collect, store and use the following “special categories” of more sensitive personal information:
We collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
Advise you on the matters you have chosen to instruct us about;
We will use your particularly sensitive personal information in the following ways:
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with the following third parties in order to provide and support our services, this being necessary for them to provide that service: IT service providers, insurers, auditors, professional advisors including solicitors and accountants, credit check agencies, legal publications and on our website (with your consent only). All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. Our duty to keep information about you and your affairs confidential is governed by law. We are required by law to keep it confidential unless we need to disclose it in the course of providing our service to you; or you consent to us disclosing it to a particular person; or we are legally required to disclose it.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a minimum of 7 years. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have acted in accordance with our obligations. After this period, we will securely destroy your personal information in accordance with our data management policy.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
We do not usually hold original documentation, but, in the event we do, this will be returned to you before the file is destroyed.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Director, Nicola Perkins in writing.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner.
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
If you have any questions about this privacy notice, please contact our Director, Nicola Perkins.